Module
Streamline your entire production lifecycle with SwipfeERP. Plan, track, and optimize manufacturing operations with real-time visibility. Manage raw materials, monitor work orders, automate production scheduling, and ensure quality control. Improve efficiency, reduce downtime, and achieve faster delivery with our centralized and easy-to-use production tools.
Take full control of your procurement cycle with intelligent purchase management. From requisitions and supplier negotiations to purchase orders, goods receipts, and vendor payments — simplify every step. Reduce costs, build stronger supplier relationships, and ensure your inventory never misses a beat.
Automate requisitions and approvals to avoid delays. Create purchase orders in minutes and eliminate manual paperwork, giving your team more time to focus on strategic decisions.
Track supplier performance, compare quotes, and analyze costs in real time. Gain better visibility to negotiate stronger deals and maximize your purchasing power.
Ensure timely deliveries, smooth invoice matching, and accurate vendor payments. Build trust with suppliers while keeping your purchase operations efficient and transparent.
View purchase metrics overview.
Automatically create purchase orders.
Track current order progress.
Manage supplier information easily.
Raise requests easily.
Track material needs.
Domestic / imports.
Sub-contract Process-Job Order(JO)
Track service agreements.
Vendor billing simplified.
Allocate to cost centers.
Return to stock easily.
Issue items for job work.
Track rejected items.
Track stock with accuracy.
Manage external stock.
Gain real-time visibility with the Purchase Dashboard. Track purchase activities instantly. Monitor vendor orders efficiently. Analyze procurement trends. Ensure cost optimization. Streamline order approvals. Make data-driven decisions. Enhance procurement efficiency.
The Purchase Dashboard provides a centralized view of all procurement activities. You can monitor pending orders, approved orders, and deliveries in real-time. Vendors and purchase requests are tracked efficiently, ensuring timely approvals. Historical data allows analysis of procurement trends and vendor performance. Integration with inventory and accounting modules ensures seamless data flow. Alerts notify managers about delays or discrepancies in orders. Reports provide insights into purchase volumes, costs, and supplier reliability. Multi-user access supports collaboration while maintaining security. The interface is intuitive, enabling quick navigation for procurement teams. You can filter purchases by vendor, product, or date for detailed insights. Automated summaries save time and reduce manual errors. Overall, the Purchase Dashboard improves visibility, streamlines workflows, and enhances decision-making in procurement.
Automate purchase orders with System Generated Purchase Order. Reduce manual effort. Ensure accuracy in order creation. Streamline procurement workflows. Track order details efficiently. Maintain vendor transparency. Improve inventory planning. Enhance procurement speed.
The System Generated Purchase Order module automates the creation of purchase orders based on inventory levels and demand forecasts. Manual effort is minimized while ensuring accurate and consistent order generation. Each order contains detailed information about items, quantities, prices, and vendor details. Integration with vendors and inventory ensures timely dispatch and stock replenishment. Alerts notify teams about pending approvals or stock shortages. Reports provide insights into purchase trends, vendor reliability, and cost analysis. Historical data allows evaluation of order performance and forecasting future needs. Multi-user access supports team collaboration while maintaining data security. The interface is user-friendly, enabling quick approval and editing of orders. Automation reduces errors, improves compliance, and speeds up procurement. Exporting purchase orders for vendors or internal records is seamless. Overall, it enhances efficiency, accuracy, and vendor management.
Monitor purchase progress with Purchase Order Status. Track pending, approved, and received orders. Ensure timely delivery. Reduce errors and discrepancies. Streamline procurement management. Improve vendor coordination. Access real-time updates. Enhance decision-making.
Purchase Order Status provides real-time tracking of all purchase orders. Pending, approved, and received orders are displayed clearly for easy monitoring. Integration with inventory and vendor modules ensures timely updates. Alerts notify procurement teams about delayed orders or discrepancies. Historical data allows analysis of vendor performance and order fulfillment efficiency. Reports provide insights into lead times, procurement volumes, and costs. Multi-user access supports collaboration between procurement, inventory, and finance teams. The interface is intuitive, allowing quick status updates. Exporting purchase order status for audits or management review is seamless. Tracking order progress ensures timely delivery and reduces operational risks. Automated notifications improve vendor coordination. Overall, Purchase Order Status enhances procurement visibility, reduces errors, and strengthens operational efficiency.
Centralize supplier information with Vendor Profile List. Track contact details and ratings. Monitor order history. Streamline vendor selection. Ensure compliance effortlessly. Access vendor performance insights. Improve procurement decisions. Enhance supplier relationships.
Vendor Profile List allows businesses to maintain a centralized repository of all supplier information. Contact details, product catalogs, and pricing information are stored for easy access. Vendor performance, including delivery timelines, quality ratings, and historical orders, can be tracked for evaluation. Integration with purchase orders and inventory ensures seamless updates. Alerts notify procurement teams about pending approvals, contract expirations, or discrepancies. Reports provide insights into vendor reliability, costs, and procurement trends. Multi-user access supports collaboration while maintaining data security. The interface is intuitive and reduces administrative effort. Exporting vendor data for audits or management review is seamless. Historical data helps in negotiating better contracts and ensuring compliance. Overall, Vendor Profile List enhances supplier management, improves procurement efficiency, and strengthens vendor relationships.
Easily raise and track purchase requisitions. Centralize requests, avoid delays, and make procurement more organized and transparent. Ensure timely approvals for faster processing. Monitor material requirements across departments efficiently. Reduce manual errors and duplicated requests. Improve supplier coordination and communication. Maintain smooth procurement and uninterrupted production flow.
The Purchase Requisition feature allows employees or departments to formally request goods and services. Each requisition is recorded with details like item name, quantity, urgency, and justification. This ensures management approval before actual purchasing begins. Automated workflows prevent duplication and unauthorized purchases. Requisitions can be categorized by department or project for better tracking. Alerts and reminders ensure no request is missed. Managers can approve, reject, or comment on requisitions instantly. Historical records are stored for audits and budget planning. This reduces unnecessary purchases and improves spending control. Overall, it brings accountability and efficiency to procurement.
Convert requisitions into indents quickly and efficiently. Standardize approvals, track requests, and avoid duplicate purchases. Ensure clear accountability at every step. Streamline material request workflows for faster processing. Reduce errors and procurement delays. Maintain inventory accuracy and optimal stock levels. Achieve a more organized and transparent purchasing process.
Purchase Indent ensures proper authorization before orders are placed. Each indent is linked to requisitions for accountability. Departments can raise indents and forward them for managerial approval. The system reduces confusion by maintaining one structured format. Indents record detailed information like item specifications, quantity, and purpose. Multiple requests can be consolidated into a single indent. This prevents duplication and streamlines procurement. Managers can check budgets before approving indents. Once approved, indents automatically flow into the purchase order stage. Reports provide insights into pending and approved indents. This helps track department-wise spending and purchase planning.
Create error-free POs in seconds with ease. Link suppliers, terms, and track both local & import orders. Ensure accurate order details every time. Streamline supplier communication for faster approvals. Monitor delivery schedules and order statuses efficiently. Reduce manual errors and duplicated entries. Achieve a smooth, organized, and reliable procurement process.
Purchase Orders can be generated directly from approved indents. All supplier details, pricing, terms, and delivery dates are captured automatically. For import orders, duties, shipping, and foreign currency are tracked. POs can be emailed to vendors instantly. The system avoids duplication and ensures compliance. Each PO is linked with inventory, GRN, and invoices for a smooth flow. Reports show pending, approved, or completed POs with supplier performance.
Manage outsourced processes efficiently and transparently. Track job orders, materials issued, and vendor performance. Ensure timely completion of all outsourced tasks. Monitor vendor compliance and quality standards. Streamline material allocation for external jobs. Reduce delays and improve accountability. Optimize your outsourced operations for maximum efficiency and reliability.
Sub-Contract Job Orders allow you to outsource specific processes to vendors. Materials issued to subcontractors are recorded against the JO. The system ensures returns and balances are tracked. Delivery timelines, job progress, and vendor performance are visible in real time. Payments are linked with JO completion. This ensures accountability and reduces material loss in subcontracting.
Record and track service contracts effortlessly. Manage vendors, terms, renewals, and compliance easily. Ensure timely renewals to avoid service disruptions. Monitor vendor performance and contract adherence. Maintain transparent records for audits and reviews. Streamline contract workflows for efficiency. Stay compliant and organized across all service agreements.
Service Contracts are managed with details of vendor, contract value, start & end date, and scope. Renewal alerts prevent contract expiry. Linked payments ensure financial control. Each CO is tracked against service quality and delivery. Reports show active, expired, and upcoming contracts. It helps businesses maintain smooth operations and vendor accountability.
Generate vendor invoices instantly and accurately. Auto-apply taxes, link with POs, and ensure error-free billing. Reduce manual entry and processing errors. Track payments and invoice status in real time. Streamline accounting workflows for faster reconciliation. Maintain compliance with tax and regulatory standards. Improve transparency and efficiency in vendor billing.
Purchase Invoice allows accurate vendor billing with minimal effort. The system automatically pulls data from POs and GRNs, ensuring no duplication. Taxes, discounts, and additional charges are auto-applied as per rules. Each invoice is stored with a unique reference for easy compliance and audits. Payments can be linked with invoices for real-time outstanding tracking. Reports show daily, weekly, and monthly invoice summaries, helping finance teams maintain cash flow control and vendor trust.
Allocate materials efficiently across all departments. Track consumption per department and reduce wastage. Ensure optimal inventory usage for production needs. Monitor material flow in real time. Prevent shortages and overstocking proactively. Improve resource planning and accountability. Maintain a cost-effective and streamlined material management process.
This feature ensures materials issued are properly recorded against cost centers or departments. Every issue is logged with item, quantity, and purpose. It helps track consumption patterns and detect wastage. Managers can compare planned vs actual usage. The system prevents over-issuance and ensures accountability. Reports provide detailed analysis on resource utilization, helping optimize budget planning and operational control.
Handle returns smoothly and efficiently. Update inventory automatically and reduce manual errors. Track returned items in real time. Ensure accurate stock levels after returns. Minimize processing delays and administrative overhead. Improve customer and vendor satisfaction. Maintain a streamlined and error-free returns process.
This feature records all returned materials back into stock. It automatically updates inventory balances and maintains traceability. Users can mention reasons for return and link them with original issue records. The system also handles partial returns. Reports help track return frequency, highlighting inefficiencies in planning or usage. It ensures that inventory levels remain accurate and financial records stay clean.
Issue materials directly for job work efficiently. Ensure accountability and track returns seamlessly. Monitor material usage at every stage. Prevent losses and misallocation with precise tracking. Coordinate job work processes smoothly across teams. Maintain inventory accuracy for better resource management. Optimize workflow while reducing errors and delays.
Materials required for subcontracted job orders can be issued directly from stock. Each issue is linked to the specific JO for accuracy. Returns or rejections are tracked separately. This ensures subcontractors receive only the right materials. Reports help evaluate material movement against job progress, reducing losses and improving visibility.
Record rejected materials accurately and efficiently. Maintain transparency and hold suppliers accountable. Track rejection reasons to prevent future errors. Improve vendor quality and process compliance. Reduce material wastage and unnecessary costs. Ensure clear communication with suppliers on issues. Maintain a reliable and traceable procurement process.
Rejections module logs materials not meeting quality standards. Reasons for rejection are recorded for analysis. Items can be returned to suppliers or marked for disposal. Linked reports show supplier-wise rejection trends, helping improve vendor selection and negotiations. This ensures only quality material enters your production process.
Track every material movement across your operations. Full visibility, batch control, and audit-ready reports ensure transparency. Monitor stock transfers in real time. Maintain accurate inventory records at all times. Reduce losses and discrepancies with precise tracking. Streamline warehouse and production workflows efficiently. Stay compliant and informed with reliable reporting.
Inventory Traceability records each material’s lifecycle from purchase to issue and return. Items can be tracked by batch, lot, or serial number. The system ensures accountability for quality audits and compliance. Reports show who used which material, where, and when. This minimizes errors, prevents fraud, and ensures better stock control.
Manage vendor-owned or customer-supplied stock efficiently. Gain visibility, accountability, and control over every item. Track stock movement in real time. Ensure accurate records for audits and reporting. Reduce losses and discrepancies with proper monitoring. Optimize inventory allocation and usage. Maintain smooth operations with full transparency and control.
Third Party Inventory module manages items stored at your location but owned by suppliers or customers. The system tracks receipts, issues, and balances of third-party stock separately from your own inventory. Reports ensure clarity in ownership and usage. This prevents disputes, reduces financial risk, and builds stronger vendor and customer relationships.
Get a complete overview of all purchase activities, approvals, and pending actions in one centralized dashboard.
Automatically generate accurate purchase orders with vendor terms and approval workflows.
Create digital purchase indents to request required items from inventory efficiently.
Simplify invoice processing, apply taxes, and link invoices to vendor payments effortlessly.
Manage all purchase orders from creation to approval, ensuring timely procurement.
Track the status of all purchase orders and stay updated on approvals, shipments, and deliveries.
Enable departments to request materials easily and ensure a seamless purchase workflow.
Maintain comprehensive vendor profiles for quick access, better negotiations, and informed purchasing decisions.
| Process | Before ERP | With ERP |
|---|---|---|
| Requisition & Approvals | Paper-based, lost requests | Instant, digital approvals |
| Purchase Orders | Manual typing, errors | Auto-generated, compliant |
| Goods Receipts | Mismatch between PO & stock | 100% matched with POs |
| Invoices & Vendor Payments | Late processing, disputes | Timely, accurate, transparent |
Explore the SwipfeERP Purchase Module. Manage dashboards, requisitions, vendor profiles, and system-generated purchase orders with complete status tracking.
Start your SwipfeERP journey today and streamline every step of your purchasing workflow.
Get Started